Website · Business tools
A website and a phone-first dashboard for a West Yorkshire building firm, with the work linked up from first enquiry to invoice, weekly pay and the monthly CIS return.
Problem
Coxley Construction builds extensions, loft conversions, bathrooms, retaining walls and Yorkshire stone patios across West Yorkshire. The work was strong, but it lived mostly on Instagram, and there was no proper home for it or for the enquiries it brought in.
The owner spends the day on site, not at a desk. Whatever we built had to be run entirely from a phone, with no code, no hosting dashboards and nothing new to learn.
Approach
The public site leads with the jobs themselves: full project write-ups, photo galleries and a before-and-after slider. Customers can leave reviews, which only go live once the owner approves them. Quote requests land straight in the dashboard instead of getting lost in an inbox, and a careers page helps with recruiting.
Behind a simple login is a dashboard built for the phone, and it's designed around how a job actually runs. Each step hands its details on to the next: a website enquiry becomes a quote visit in one tap, a finished job on the calendar becomes an invoice with the customer already filled in, and the people booked on jobs become that week's pay. The weekly pay then builds up the monthly CIS return as the month goes on, so the same thing rarely gets typed twice.
It runs on free hosting, so the only running cost is the optional AI features, which have a monthly spending cap.
Result
The site is live, and the whole run of the work, from a new enquiry to the monthly CIS return, sits in one dashboard on the phone, with each step feeding the next.
The website · Desktop
Wide layouts give the photos room: the full menu and phone number sit in the header, and each project shows its photos as a grid.
The website · Mobile
Most visitors arrive on a phone, so the layout changes rather than just shrinking: the menu becomes a row you scroll, Call us stays one tap away, project photos swipe sideways, and forms stack into one column.
Day and night mode
The site follows each visitor's phone or computer setting, and a moon and sun button in the header switches it by hand. The choice is remembered, and the owner's dashboard uses the same setting.
The owner's dashboard
Each part has one job, and they're linked so the work flows from one to the next. The coloured labels are the buttons that hand it on. The screens below use one made-up set of customers and workers throughout, so you can follow the same jobs from enquiry to payment.
Walkthrough · one job, start to finish
Real screens from the dashboard, set up for a made-up building firm. Try it yourself
Try it on your phone
The same dashboard, set up for a made-up building firm. Tap around, add an invoice, run pay. Nothing is saved, and a reload resets it.
Every job on the Our work page, managed from one list.
How it's used
After a job, tap Add a new project, pick photos from the camera roll and it goes live straight away. Photos are shrunk on the phone before uploading, so it stays quick even on site.
Turns rough notes into a polished project write-up.
How it's used
Type what was done the way you'd say it, tap Tidy up my wording, and AI rewrites it into a clear description for customers. The result can be edited before it goes on the site.
Customer reviews stay hidden until they're approved.
How it's used
At the end of a job, Ask a customer for a review sends a ready-written message with a link. New reviews wait here for a quick check, with a reminder that only spam or fake reviews should be removed, to stay within UK consumer law.
Quote requests from the website land here with a badge, next to the saved customers.
How it's used
Each enquiry has buttons to call straight from the screen, book a quote visit, save them as a customer or mark it dealt with. Saved customers fill in their details on invoices and bookings automatically.
Jobs, quote visits and everything else, on a month view with a Coming up list.
How it's used
Book a job across several days and tick who's on it, or add a quote visit with a time. When a job is done, Invoice this job starts the invoice with the customer and job already filled in, and the booking is then marked as invoiced.
Numbered invoices, with what's unpaid and overdue at the top.
How it's used
Most invoices start from a calendar job or a saved customer, so the details are already there and only the prices need adding. Share PDF sends it by WhatsApp or email, Send reminder writes a polite chaser with the bank details, and a spreadsheet export is ready for the accountant.
Chasing payment, or asking for a review, in a couple of taps.
How it's used
Send reminder writes a polite message with the amount, due date and bank details. Because each customer's mobile and email are saved, Text opens Messages with their number and the message already filled in, Email opens Mail the same way, and Share another way covers WhatsApp.
Each week's pay for the subcontractors, with CIS taken off.
How it's used
Fill in days from the calendar counts the weekdays each person was booked on a job, so only Saturdays or days off need adding. It works out everyone's pay, and Send pay details messages each person their breakdown.
Each monthly CIS return, prepared from the weekly pay as the month goes on.
How it's used
At month end the figures for HMRC's return are already added up, with the deadlines. It makes each subcontractor's statement and keeps reminding until the return is filed and paid.
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